Upload Large Folders Directly to Google Drive

Google Drive lets you lot shop, share and access your files on the web, on your difficult drive, or on mobile devices. Bank check supported formats.

Each file that you upload tin exist up to ten GB. Usage information is displayed when you upload a certificate. All other size limits apply.

To get started, follow these 5 recommended steps:

1. Sign in to Drive
2. Create a folder
3. Upload files
4. Share the binder
5. Notify your collaborators

There are more ways to organize and admission your Drive: check this extended tutorial.

Sign in to Drive on the web

Go to https://drive.google.com/a/cgxchange.org/ and sign-in with your CGIAR username and password.

Create a folder

Click theCreate  push at the top left of your Drive and select Folder from the menu.

In the box that appears, place your cursor over the field labeledNew Binder and enter a name.

The folder y'all created at present appears in My Drive both on the left navigation menu and the central pane.

Upload a file or more than to the folder

To add files, open the folder and elevate and drop 1 or more files from your PC to the key pane of the screen.

Alternatively, click on the Upload button and select Files… to open a dialog box that lets you select files for upload.

You will be asked to confirm your upload settings. Certain file formats, e.grand. MS Word, tin exist converted to the corresponding Google Docs format and made editable online. You lot accept the option to catechumen or not convert the files you upload. To preserve the original format, uncheck the showtime box and click on Start upload. Follow the progress on screen.

Annotation : y'all tin also upload folders from your calculator, which is handy when yous need to share a large collection of files.

Share the folder

Sharing a folder with one or more users is an easy manner to give them access to the files in the folder.

1. Locate the folder in My Drive and right-click on it,
2. select Share…
3. and so Share… again

In the Sharing settings, yous set the visibility of the binder and its contents. You lot can share privately with individual users, or fix the visibility option in bulk at the folder level.

Sharing with specific people

By default, visibility of folders and files is individual: only the people you lot invite can access. You accept to invite collaborators and give them permission to Edit or View:

• Edit gives them rights to add more than files, create subfolders, add people and modify visibility and permissions.
• View gives them a uncomplicated correct to view and browse the folder.

In the Invite people box, type the electronic mail addresses of the users y'all would like to admission the folder and all the files in it.

Note nigh inviting users : all the people y'all wish to invite are required to take a Google account.

• CGIAR staff tin can be invited with their cgiar.org or cgxchange.org accounts: make sure they tin can sign in to cgxchange.org if this is the first time you lot are sharing files with them; to invite colleagues from IRRI,  utilise their irri.org addresses.
• Not-CGIAR staff : contact them to obtain their e-mail addresses associated to a Google account. Information technology is always best to cheque beforehand then that they can safely receive the invitation. If they practise non accept a Google account withal, they may wish to create one or associate their current email to a Google Business relationship.
• Google Grouping: when you need to share several folders (or Calendars, Sites, individual documents) with the same group of collaborators on a regular footing, collect all their Google accounts and create a Google Grouping on cgxchange.org. This will create a handy mailing list address that you can use to Invite people , instead of you entering several email addresses each fourth dimension.

Majority visibility options

If the information is not confidential or yous would similar to avoid collaborators to sign in, you can change the visibility of the folder and its files in bulk. Locate the Private line and click on Change… to display the available options:

• Public on the Web: no sign-in required. Anybody on the Internet can observe and admission. Good when you wish to publish a collection of documents with a simple link from a Web page.
• Anyone with the link: no sign-in required. But people who receive the link will be able to admission. Skillful when you wish to share a collection to a team or group of people on an occasional basis or just for reference. If this link is published on the Spider web, people not originally invited can access the files.
• CGXCHANGE: sign-in required. People on cgxchange.org tin notice and admission. Expert when files are not restricted access within CGIAR, simply are not for circulation outside.
• People at CGXCHANGE with the link: sign-in required. Adept when you want merely to distribute a link to a group of cgxchange.org users that y'all accept identified.

Remember that in any of the above cases, y'all can give users permission to Edit or View.Morein Sharing settings overview.

Notify your collaborators

You have two options to let your collaborators know about the shared folder and its contents:

i. Transport a link past post (safe option): at the tiptop of the Sharing settings box, locate the Link to share: select, copy and paste information technology in an email message that you will send to your collaborators.

2. Transport a notification from Drive (weather condition apply) : On the Sharing settings box, you tin can select Notify people via email – Add together a message . By choosing this option, y'all volition be sending a notification with the link to the folder direct from Drive. Employ this option when y'all are sure that your CGIAR colleagues take fix up the mail forwarding in CGXchange. This ensures that they will receive the notification in their cgiar.org mail.

Shared folders will appear in your collaborators' Bulldoze in the navigation bill of fare under Shared with me.

For quicker access and to have the folder synchronized in their Drive application, collaborators can

i. select the shared binder and

2. Click on Add to My Drive

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Source: http://www.cgxchange.org/collaboration-tools/get-started-with-google-docs/how-to-upload-and-share-large-documents-on-google-drive

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